Board Meeting Minutes-August 21, 2015

USC STAFF RETIREMENT ASSOCIATION

BOARD OF DIRECTORS’ MEETING

Friday, August 21, 2015 – 10:00 am, GERO 125

MINUTES

 Present:  Janette Brown, Bob Church, Fred Dear, Sue Edwin, Linda Forman, Bill Givens, Connie Horak, Dixon Johnson, Mike Klineman, Richard Martin, Art Ochoa, Jo Ochoa, Leslie Pittman Howard Saperston, Harriet Servis, Donna Simmons, Bob Stallings, David Tool, Lynn Williams

Absent:  Jeanne Church, David Donovan, Sally Emerson, Carole Gustin

Others Present:  Victor Webb

Call to Order:  The meeting was called to order at 10:00 AM by President Mike Klineman.

Minutes:  July 17, 2015 minutes were approved as amended.  Moved by Jo Ochoa  Seconded by Donna Simons  Final minutes are attached.

Reports:

Finance/Dick Martin:

  • Treasurer’s report: Dick circulated a detailed financial analysis of all income and expenses for the current fiscal year, as of 8/20/2015.  Staff Retirement Association (SRA) finances are “in good shape!”, with strong membership growth  The USC Credit Union accounts total $30,798.70, with $17,204.48 in the checking account.  The SRA share of the Endowment Account is $44,674.50 (to be updated by university in October).
  • As of 8/20/2015 we had 166 renewals/new members for 2014-15; 220 renewals/new members for 2015-16 (plus 144 spouse members) with 47 delinquent. Three members renewed beyond 2016, and we have 170 Life Members.  Total funds received for 2014-15 for dues, endowment and gifts are $17,887.00.  Year to date for 2015-16 total funds received for dues, endowment and gifts are $9,252.00.00.
  • Dick noted that the Certificate of Deposit (CD) is expiring.  He asked for a motion to roll the CD over.  Moved by Linda K. Forman, seconded by Joe Ochoa.  Passed unanimously

Special Events/Dick Martin and Bill Givens:

  • Details are being finalized for the Los Angeles downtown theater tour, after September 21 (the opening of the remodeled Clifton’s). A date will be announced soon.  Publicity and reservations will be done by e-mail through the Emeriti Center’s (EC) system already in place.
  • A tour of the Los Angeles Asia museum is being organized. Details will be available on the EC web site.
  • SRA will attend the Spring Musical on either April 7 or April 9, 2016.

 

Emeriti Center/Janette Brown:

  • Najwa Hanel has been appointed as President of the Emeriti Center College (ECC). We need to plan for College activities in the future, perhaps partnering with alumni groups.  Jerry Walker has volunteered to work one (1) day a week planning ECC events.
  • The Emeriti Center has been assigned new space at the University Religious Center, Room 102 (URC 102).
  • New retirees will be receiving a Gold Card with a magnetic strip, which they will pick up at Structure X. Plans for updated Gold Cards for current retirees are still in development.  Gold Card benefits remain unchanged
  • All meetings for SRA, RFA, the Benefits Committee and other EC Committees will be held at GERO through December, unless otherwise noted.

Vice President’s Report/Connie Horak:

  • Next year’s Staff Retirement lunch is scheduled for Thursday, March 17, 2016. The contract has been submitted, with help from Todd Dickey’s office.
  • Student workers will help make a list of all SRA events related tasks, with assistance from Event Planner Melissa Jones.

Programs/Leslie Pittman:

  • The SRA September meeting will be held on September 16, 2015. Todd Dickey, Sr. VP, helped SRA secure the room.  Mark Aliano (Senior Sales Manager-Hospitality Department) will coordinate room reservations. Room rental cost includes tables and chairs for 65 guests. Extras will be charged up to $786.00 (including food) and $200.00 for chocolate tasting, which will be paid by SRA.  Our speaker Ruth Kennison, will talk about Chocolate.
  • December 4, 2015 has been confirmed for the Holiday Breakfast at Town and Gown. will be asked to hold the date. We will be collecting gently used business clothes.  Entertainment by Palmer Fuller has been confirmed

Hospitality/Donna Simmons:

  • In the future SRA may need to increase its budget to cover USC service charges.
  • Need to check on the availability of Palmer Fuller and his students to provide entertainment for the December 4, Holiday Breakfast.
  • Under the new EC administrative structure, SRA needs to research the cost and liability of providing Electric Cart transportation from the parking structures to the event venue.

RFA/Bob Stallings:

  • The RFA has been active since the distribution of Marty Levine’s June 1, letter. A Q and A was held with Dr. Elizabeth Graddy, 20 RFA members and 3 SRA members attended.  Graddy graciously gave the group over an hour of her time.  Afterwards the group discussed “next steps”, especially for the RFA.  Takeaways:
    • With retired faculty under the umbrella of the faculty coordinator and retired staff under the umbrella of the staff coordinator, SRA and RFA relationships will require more attention. Janette will do her best to work with the coordinators.
    • RFA needs to prioritize its activities. It’s $10,000 annual contribution to the EC (for administrative support) will need to be reassessed in order to provide services internally.
    • More RFA volunteers will be needed to supplement support provided by the EC budget.
    • Meetings at URC will be farther away from a parking structure (D) with an elevator and janitorial services at URC are sporadic at best.
  • For more information on the next RFA Sherry Hour and/or to make reservations go to: https://emeriti.wufoo.com/forms/rfa-sherry-hour-october-9-2015/
  • The Provost’s Annual Faculty Retirement Recognition luncheon will take place Monday, November 9, 2015. Arrangements will be handled by the Provost’s Office.
  • The Caldwell Scholars semi-annual luncheon has been scheduled for Friday, September 11, 2015, from 12:00 to 1:30 pm in GER 224 A-D.

USC Neighborhood Network, Trojan Friends Network (TFN) and CERT/David Tool:

  • Zhang Wentao, TFN Vice President, wants to put a notice/article in the next EC Bulletin.
  • David, the new USC representative to the Empowerment Congress North Neighborhood Development Council (ECNANDC, has been busy attending ECNANDC Policy Committee Meetings, Block Clubs/Neighborhood Associations, DPS Committee, Kid Watch/Safety, and LA County Veterans Affairs Council.
  • David has asked OIS to invite DPS Community Service Officer Elizabeth Carreno and LAPD Senior Lead Officer Nicole Garner to give a presentation this fall to international students concerning safety and security.
  • Work continues with the USC Vet Center to increase number of veterans with whom David works. Additional volunteers would be welcome.

Encore & Trojans Helping Trojans/Carole Gustin:

  • No Report

Emeriti College/Janette Brown:

Membership Recruitment and Renewals/Open

  • Per Dick Martin, the annual membership renewal letter has been edited to include more emphasis on new gifts and is under final review prior to distribution.

Internet/Web Site Content/Linda Forman:

  • John Casagrande and Bob Scales are working to consolidate the individual “web platforms” used by the various EC-related groups. Minutes of the SRA board meetings are current on the SRA website.  Janette has asked all SRA members to review the web site and email suggestions for corrections and improvements to her, including the URL of the page that needs corrections.

Staff Assembly Report/David Donovan:

  • The Staff Assembly has convened an executive committee to discuss and make recommendations concerning smoking policies at the University Park Campus (UPC)
  • Calendar year term Staff Assembly elections are coming soon
  • Offices for the Staff Assembly have been relocated to URC
  • Road safety (both pedestrian and auto), particularly along Jefferson Boulevard is being discussed..
  • The SRA/Staff Assembly relationship has been working very well.
  • Transportation voucher support for staff were eliminated from the current university budget.

Benefits and Resources/Howard Saperston:

  • Connie Horak convened a meeting of the Benefits.

Old Business:

  • Fred Dear has been reviewing and scanning SRA historical photo albums (a momentous undertaking) and has identified location and persons in about ⅔ of all the photos.

New Business:

  • Dixon Johnson noted that with the EC restructure, the MOU among the EC, SRA and RFA needs to be re-written.

Future Meeting Dates:

  • October 16 – SRA Board Meeting
  • November 20 – SRA Board Meeting
  • December 4 – SRA Holiday Breakfast – Town and Gown
  • January 15 – SRA Board Meeting
  • February 18 – SRA Board Meeting
  • March 17 – Staff Retirees Lunch – Town and Gown
  • April 15 – SRA Board Meeting
  • May 20 – SRA Board Meeting
  • June TBD – General Meeting

Adjournment:  The meeting adjourned at 12:00 pm.

Recorded by Linda K. Forman